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4007-Creating Effective Presentations Using Microsoft Office PowerPoint 2003

Duration: 2 days

Prerequisites:

• The functional need to make presentations to audiences of different types, for a range of business reasons.
• Familiarity with the fundamental components of a presentation, including a structure that includes a beginning, middle, and end; the need to be confident; and the desire to engage an audience rather than simply talking at them.
• Hands-on experience with PowerPoint, including the ability to:
• Write and edit text in the title area of slides.
• Insert, resize, reposition, and manipulate graphics on a slide.
• Work in PowerPoint's various design views, including Normal, Notes Page, and Slide Sorter.
• Print documents using PowerPoint's print feature.
• Advance slides during a live presentation using the keyboard.

Introducton: This course is designed to offer you a practical, hands-on demonstration of how you can use Microsoft PowerPoint to improve the quality and effectiveness of your presentations. It helps you to see PowerPoint in a new light, moving beyond the concept that slides are a container for speaker's notes and into a new vision of PowerPoint as a tool that can help you achieve your business goals with more interesting, engaging, and meaningful presentations.

At Course Completion:

• Identify common problems in presentations and identify the common goals of any effective presentation.
• Summarize the main idea of each slide by using a complete sentence in the Title area.
• Maximize the use of the Notes Page feature in PowerPoint.
• Make use of the entire slide area to present graphics and photographs.
• Apply powerful techniques within PowerPoint that can have a big impact on the effectiveness of the presentation.

Chapter 1: Presenting Clearly and Confidently with PowerPoint

• What Is an Effective Presentation?
• Demonstration: Presenting with a Conventional Bullet Point Presentation
• Discussion: Analyzing the Presentation Case Study
• Expert Video: Presenting with Clarity and Confidence
• Making Presentations More Effective
• After completing this module, students will be able to:
  • Identify the business outcomes of effective presentations.
  • Recognize common problems that result from reading bullet points from PowerPoint slides.
  • Assess how desired business outcomes relate to common presentation problems.
  • Identify presentation techniques that can serve as alternatives to reading bullet points from slides.

Chapter 2: Dealing with Cash and Customers

• The Importance of Moving Spoken Text Off the Screen
• Maximizing the Use of the Notes Page View
• Exercise 1: Making Use of the Notes Page View in a Student Example
• Exercise 2: Presenting with a Slide Designed in Notes Page View
• After completing this module, students will be able to:
  • Develop Microsoft Office PowerPoint presentations by using the Notes Page view.
  • Reduce cognitive overload by shifting narrated text into the Notes Area.
  • Balance projected images and spoken words by planning both together.
  • Set the stage for a visual approach by clearing the slide area of excessive text.

Chapter 3: Summarizing the Main Idea of a Slide

• How a Summary Headline Assists Both Audience and Presenter
• Demonstration: Summarizing the Main Idea of a Slide
• Exercise 1: Summarizing the Main Idea of a Slide in a Student Example
• Exercise 2: Presenting with a Summary Headline
• After completing this module, students will be able to:
  • Identify how a summary headline helps the presenter remember the main idea at hand.
  • Describe how a summary headline helps the audience understand the main idea the presenter wants to communicate.
  • Summarize the main idea of a slide in a student example.
  • Demonstrate how a clear headline increases the confidence of a presenter by reducing the need to read all of the text from a list of bullet points.

Chapter 4: Using the Full Screen Area to Display Graphics

• The Power of Showing Instead of Telling
• Demonstration: Using the Entire Slide Area to Display a Graphic
• Exercise 1: Displaying a Graphic in the Entire Slide Area in a Student Example
• Exercise 2: Presenting with a Full-Screen Graphic
• After completing this module, students will be able to:
  • Examine existing PowerPoint slides for visual elements that can be expanded.
  • Make visuals easier for the audience to see and understand by expanding them to fill the entire screen.
  • Present a PowerPoint slide using a graphic as a visual prompt rather than relying on text on the screen.

Chapter 4: Applying Five Overlooked Techniques to Your Presentations

• How Five Overlooked Techniques Can Make a Big Difference
• Demonstration 1: Applying Five Overlooked Techniques
• Exercise: Applying the Five Techniques in a Student Example
• Demonstration 2: Presenting with the New Trey Research Slides
• Discussion: Putting It All Together
• After completing this module, students will be able to:
  • Type a slide number on the keyboard to quickly navigate to a slide.
  • Black out the screen for increased emphasis during a presentation.
  • Create a slide with a large question mark and no other text to encourage conversation.
  • Use a screen capture to illustrate a point.
  • Show a picture over a plain white background to let the picture speak for itself.